What information we collect
When you visit our website
When you sign up for our email newsletters
If you subscribe to receive our email newsletters, your name and email address are securely stored with Constant Contact, a service we use for this purpose. You can learn more in their customer contact data notice.
You may unsubscribe at any time by clicking the “unsubscribe” link at the bottom of any email we send via Constant Contact.
When you sign up to volunteer or participate in our ministries and events
For some events, we may ask you to sign up via a website such as Signup Genius, a third party tool that helps us organize dates, roles, tasks, participants, etc. We do our best to prevent anything but your name from appearing on our online signup forms.
We may collect your name, email address and phone number to enable reminders, cancellation notices, etc. to be sent to you.
When you attend events at St. Andrew’s
We often take photos or record video at St. Andrew’s services and other events.
When you serve on our Vestry
We gather names, phone numbers, photos and email addresses for people who serve on our Vestry.
When you join the cast or crew of a St. Andrew’s Players production
We gather names, phone numbers, and email addresses to stay in touch with those who join the cast or crew of the St. Andrew’s Players, our theater group.
When you join the St. Andrew’s choir
We gather names, phone numbers, and email addresses to stay in touch with those who join, or express interest in joining, the St. Andrew’s choir.
When you give us money
When you pledge to St. Andrew’s, we collect your name, address, and email address, and we send you quarterly letters tracking your donation history. We retain pledges and receipts for our financial records in accordance with Episcopal Church requirements. For details, contact our Treasurer via email to gro.t1695944232enswe1695944232rdnat1695944232s@rer1695944232usaer1695944232t1695944232.
We work with Vanco to process online giving, including credit card and online bank transactions, so if you give online we don’t store and we can’t see your credit card number or bank account number. We comply with PCI-DSS (Payment Card Industry Data Security Standards). Our PCI-DSS compliance is evaluated annually.
When you receive a sacrament (such as baptism, confirmation, marriage) at St. Andrews
We store paper copies of sacramental records that may include your name, date and place of birth, parents’ names, and your address, depending on which sacrament you receive.
Who sees your information (and how they use it)
We take steps to limit access to information only to people who need it.
Our staff can access detailed information about you, such as your full name, home address, phone number, and email address. They may share summaries without identifiable information outside of their team, such as with the Vestry or the Treasurer.
Also, if you share your contact information via the Instant Church Directory website and mobile app, that information may be seen by others from our parish who are also listed in the directory.
For cast and crew of the St. Andrew’s Players, we share names, phone numbers and email addresses with fellow members so they can stay in touch for rehearsals, performances, etc.
We may share photos of parish events that include you via our website, email newsletter, social media or local media such as NextDoor.com. We share video recordings on our YouTube channel. You can learn more, and opt out of this sharing, on our Media Policy page.
How long we keep your data
We try to delete data once it is no longer needed. We comply with Episcopal Church rules regarding data retention. For details on these rules, or for questions about our records retention, please contact our Treasurer via email to gro.t1695944232enswe1695944232rdnat1695944232s@rer1695944232usaer1695944232t1695944232.
If you become inactive in the parish, stop opening our emails, etc., we will try to contact you to confirm your continued interest. If we can’t reach you within a reasonable time, we will delete your contact information from our email list and/or Instant Church Directory online.
We believe that information about you belongs to you. At any time, you may request that we:
- provide you with a copy of the information that we have stored about you,
- update or correct information we have stored about you, or
- delete information we have stored about you.
Sacramental records, as described above, will not be deleted, as they are historical records from public ceremonies.
Unsubscribing from our email updates will delete your contact information from our e-mailing list.
Need to talk with someone?
Our privacy advocate is our Parish Administrator, Jeremy Cannon. You can reach Jeremy via email at firstname.lastname@example.org, or via phone at +1-703-522-1600.
If you feel that our privacy advocate isn’t addressing your needs, please contact our Rector.
We do not make any decisions about our interactions with you using algorithms or machine learning. All decisions about how we interact with you are made by a person, including decisions about whom we reach out to, what content we send you, and what we ask for.
How we update this policy
We may update this policy occasionally. We’ll keep it up to date on our website and posted in our offices. If you have given us permission to email you, then we may also use email to notify you of significant changes.
Third-party privacy policies
We partner with several third-party providers to manage our interactions with you. The following privacy policies may be of interest to you: